AEC Summit
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Guardrails, Not Gatekeepers: How VLK Architects Governs Information Without Slowing People Down
In AEC firms, governance breaks down when data is entered multiple times across disconnected systems, leading to inconsistency and a lack of trust in project information.
Join VLK Architects’ Practice Technology Director, Stephen Olson, for a practical look at how the firm built a governed information layer as the single source of truth for unstructured project data. By enforcing consistency through structure, naming, and version control, and connecting systems like Autodesk Forma, ERP, and Smartsheet, VLK ensures information stays accurate across the stack. This approach is rooted in a simple principle: the right data entered once, by the right person, in the right system. By leveraging integrations that move data across platforms without duplication, VLK has turned this principle into a functional reality. Attendees will learn how to embed governance into everyday workflows, create a trusted system of record, and ensure information remains consistent and usable across systems.
Turning Governance into an Operational Advantage
AEC firms have moved their file servers to the cloud—but governance hasn’t kept pace. In this session, Moffatt & Nichol shares how they evolved from basic storage to a governance-driven operating model in which project managers—not IT—own access, accountability, and data decisions. Learn how they operationalized concepts like data ownership, CUI classification, and GDPR response, while balancing strict retention requirements with the need to delete data quickly. This session will explore what it really takes to move from policy to practice—and how governance, when done right, becomes a driver of efficiency, compliance, and trust across projects.
How the Final Steps to Achieve CMMC Compliance Help You Win the Bid
When the U.S. Department of Defense (DoD) announced a multi-year rollout of the Cybersecurity Maturity Model Certification (CMMC) for its contractors and subcontractors in December 2025, many AEC firms were surprised to find CMMC included as a bid or contract requirement almost immediately. In this session, attendees will learn practical steps that DoD contractors need to take to achieve CMMC compliance, so their firms can keep bidding on and winning lucrative federal contracts. The discussion will dive into common stumbling blocks to avoid during the CMMC compliance process and how working with an experienced technology partner can reduce the time to compliance.
