Part of Our Complete AEC
Suite
Egnyte empowers architecture, engineering, construction firms, and operators to collaborate, while maintaining compliance and control - through every project phase.
Explore More:
Why Owners and Operators
Choose Egnyte
Owners and operators trust Egnyte to unify project history, automate
compliance, and simplify collaboration across distributed teams
managing multiple assets and properties.
Built for Long-Term Asset Management
Centralize facility data to maximize the lifecycle of your physical infrastructure.
- Organize critical building records efficiently
- Enable quick access for maintenance teams
- Retain institutional knowledge, long term
Optimized for Cross-Team Collaboration
Securely connect internal teams and contractors with unified permissions and workflows.
- Share data seamlessly between systems
- Reduce version conflicts and duplication
- Simplify approvals and reviews
Engineered for Governance and Control
Maintain security and compliance from day one to final handover.
- Apply retention rules automatically
- Track all file activity
- Provide transparent, audit-ready documentation
How Owners and Operators
Work With Egnyte
Streamline operations and connect building data.
Centralized Access
Lifecycle Visibility
Secure Collaboration
Automated Compliance
Paramount Group Unified Lease, Insurance, and Compliance Documentation Across Its Portfolio
“When you own a two-million-square-foot building, there is a lot going on. We keep every closing document, lease, invoice, and insurance file in one place. Egnyte lets us locate anything instantly and remain audit-ready.”
Savills Ireland Centralized Project Files and Improved Collaboration Across Dispersed Teams
“Egnyte allowed our teams to work more efficiently across multiple locations, giving us one source of project truth and enabling secure collaboration wherever our people are based.”
Lewis Group Executes Projects Faster on Egnyte with Secure Remote Access, Reducing Costs by 66%
“We switched to Egnyte and now projects accelerate, costs drop, and our team has instant access to files anywhere. It has transformed how we collaborate and reduced the burden on IT for good.”
Native Integration With AEC Tools
Link project data across design, coordination, and building management platforms, such as Procore, Autodesk, and Bluebeam, to create a single, connected source of truth.
Design Collaboration
Autodesk
Bluebeam
Content and Data Management
AVAIL
ProjectReady
Datagrid
360 Sync
Built for Compliance and Security Requirements
Data Governance
Enforce Retention Policies Automatically
Maintain control of critical building records across all facilities.
Monitor Access and Sharing
Keep sensitive information protected during operations or ownership transfer.
Automate File Classification
Ensure every file is tagged and auditable for regulatory review.
Secure Collaboration
-
Control Access Permissions
Manage external vendors, contractors, and internal teams securely. -
Encrypt Data in Transit
Protect project files with end-to-end encryption and enterprise-level security. -
Maintain Complete Audit Logs
Track who accessed, shared, or edited each document.
Centralize, Streamline, and Secure Building Data Management
Simplify access, control compliance, and enable team collaboration
with Egnyte’s unified data platform for owners and operators.
Frequently Asked Questions
Have more questions? Contact Sales to get the answer you’re looking for.
How can building owners manage documents and compliance records across a large property portfolio?
Egnyte lets owners apply standardized, templatized folder structures to every property they acquire — so regardless of building type, every asset's drawings, leases, maintenance records, and compliance files follow the same organization. Paramount Group manages a two-million-square-foot portfolio with Egnyte, locating any lease, invoice, or insurance file instantly while staying audit-ready across all assets.
How can owners maintain visibility into building data from construction through ongoing operations?
Egnyte provides continuous lifecycle visibility consolidating drawings, RFIs, as-built documents, maintenance records, and compliance files in one governed platform from project inception through daily operations. Owners gain a complete view of each asset's history without piecing together records from email threads, shared drives, or legacy file servers, making asset decisions and due diligence faster and more reliable.
What's the best way to manage construction project handover documentation as an owner?
Egnyte structures closeout documentation as-built drawings, O&M manuals, warranties, and compliance records — into governed repositories that transfer cleanly to operations teams at handover. Automated folder permissions and retention policies mean the receiving team has immediate, organized access to the full project record without manual reorganization, reducing the time and risk associated with ownership transitions and capital project turnover.
How do building owners meet compliance and audit requirements for facility documentation?
Egnyte automates file classification, retention scheduling, and access logging so building owners maintain audit-ready records without manual overhead. Retention policies enforce regulatory requirements automatically, access monitoring protects sensitive data during operations and ownership transfers, and every action is logged — so audit responses that once took days can be completed in minutes from a single governed platform.
How do owners control document access across contractors, tenants, maintenance vendors, and internal teams?
Egnyte manages access by stakeholder role — giving contractors, tenants, maintenance vendors, and operations staff precisely the permissions they need per property or project, without exposing unrelated assets. Owners can collaborate with external parties on renovation or compliance work while maintaining full control over what each party can view, edit, or share, with full visibility into all activity.
Does Egnyte integrate with the tools building owners use for design coordination and asset management?
Yes — Egnyte integrates with Autodesk Construction Cloud for project and operations data exchange, Bluebeam for markup access and storage, AVAIL for retrieving BIM content and asset drawings, ProjectReady for automated folder setup and lifecycle transitions, and Datagrid for portfolio-wide compliance and usage insights. Together these create a single connected data environment across every phase of a building's lifecycle.
How does centralizing building documentation reduce costs and IT overhead for real estate owners?
Lewis Group Real Estate reduced direct project costs by 66% and unlocked over 300 hours of employee capacity daily after deploying Egnyte across their 600-person organization. By replacing fragmented file servers with a single governed cloud platform, owners eliminate redundant storage infrastructure, reduce IT maintenance burden, and give operations teams instant, self-serve access to the files they need — without routing requests through IT.