Part of Our Complete AEC
Suite
Egnyte empowers architecture, engineering, construction firms, and operators to collaborate, while maintaining compliance and control - through every project phase.
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Why Owners and Operators
Choose Egnyte
Owners and operators trust Egnyte to unify project history, automate
compliance, and simplify collaboration across distributed teams
managing multiple assets and properties.
Built for Long-Term Asset Management
Centralize facility data to maximize the lifecycle of your physical infrastructure.
- Organize critical building records efficiently
- Enable quick access for maintenance teams
- Retain institutional knowledge, long term
Optimized for Cross-Team Collaboration
Securely connect internal teams and contractors with unified permissions and workflows.
- Share data seamlessly between systems
- Reduce version conflicts and duplication
- Simplify approvals and reviews
Engineered for Governance and Control
Maintain security and compliance from day one to final handover.
- Apply retention rules automatically
- Track all file activity
- Provide transparent, audit-ready documentation
How Owners and Operators
Work With Egnyte
Streamline operations and connect building data.
Centralized Access
Lifecycle Visibility
Secure Collaboration
Automated Compliance
Paramount Group Unified Lease, Insurance, and Compliance Documentation Across Its Portfolio
“When you own a two-million-square-foot building, there is a lot going on. We keep every closing document, lease, invoice, and insurance file in one place. Egnyte lets us locate anything instantly and remain audit-ready.”
Savills Ireland Unified Its Property and Project Data, Improving Compliance and Security
"The company had ambitions to support a more flexible and secure hybrid working model ... If you look at the man-hours saved the first two weeks of the pandemic, Egnyte paid for itself right there and then."
Lewis Group Executes Projects Faster on Egnyte with Secure Remote Access, Reducing Costs by 66%
“We switched to Egnyte and now projects accelerate, costs drop, and our team has instant access to files anywhere. It has transformed how we collaborate and reduced the burden on IT for good.”
Native Integration With AEC Tools
Link project data across design, coordination, and building management platforms, such as Procore, Autodesk, and Bluebeam, to create a single, connected source of truth.
Design Collaboration
Content and Data Management
AVAIL
ProjectReady
Datagrid
360 Sync
Built for Compliance and Security Requirements
Data Governance
Enforce Retention Policies Automatically
Maintain control of critical building records across all facilities.
Monitor Access and Sharing
Keep sensitive information protected during operations or ownership transfer.
Automate File Classification
Ensure every file is tagged and auditable for regulatory review.
Secure Collaboration
-
Control Access Permissions
Manage external vendors, contractors, and internal teams securely. -
Encrypt Data in Transit
Protect project files with end-to-end encryption and enterprise-level security. -
Maintain Complete Audit Logs
Track who accessed, shared, or edited each document.
Frequently Asked Questions
Have more questions? Contact Sales to get the answer you’re looking for.
How can building owners manage documents and compliance records across a large property portfolio?
Egnyte standardizes project information across every property with consistent folder structures, governance policies, and permissions.drawings, leases, maintenance records, compliance documents, and operational information remain organized and easy to locate giving owners a trusted knowledge foundation that scales across their entire portfolio.. Paramount Group manages a two-million-square-foot portfolio with Egnyte, locating any lease, invoice, or insurance file instantly while staying audit-ready across all assets.
How can owners maintain visibility into building information from construction through ongoing operations?
Egnyte connects project information across the entire building lifecycle — from design and construction through operations and maintenance. Drawings, RFIs, as-builts, warranties, O&M manuals, maintenance records, and compliance documentation remain connected in one governed platform, giving facilities teams complete visibility into every asset's historians.
What's the best way to manage construction project handover documentation as an owner?
Egnyte streamlines project handover by organizing as-built drawings, O&M manuals, warranties, and compliance records into a secure, governed repository Operations teams gain immediate access to a complete, searchable project record that preserves institutional knowledge and supports long-term asset management.
How do building owners meet compliance and audit requirements for facility documentation?
Egnyte automates file classification, retention policies, access controls, and audit trails to help owners maintain compliant building records throughout the asset lifecycle. Every document is governed, searchable, and audit-ready, reducing manual effort while strengthening security and regulatory compliance.
How do owners securely collaborate with contractors, facility teams, and service providers?
Egnyte enables secure collaboration across owners, operators, contractors, consultants, and maintenance providers using role-based permissions and controlled workspaces. Teams always have access to the latest project information while owners retain complete visibility and control over every document, user, and activity.
Does Egnyte integrate with the tools building owners use throughout the building lifecycle?
Yes. Egnyte integrates with leading AEC and business applications, including Autodesk Forma, Bluebeam, AVAIL, Project Ready, Microsoft 365, Microsoft Teams, and Outlook. These integrations connect project information across design, construction, and operations to create a trusted knowledge foundation for building management and AI.
How does connected project information improve building operations?
Connecting project information into a single governed platform gives facilities teams immediate access to trusted operational knowledge. Instead of searching across email, shared drives, or legacy systems, teams can quickly locate building records, make informed decisions, reduce operational risk, and prepare information for AI-powered knowledge discovery.
Centralize, Streamline, and Secure Building Data Management
Simplify access, control compliance, and enable team collaboration
with Egnyte’s unified data platform for owners and operators.