
EP Wealth Uses Egnyte to Protect Confidential Client Data and Support Secure File Sharing

Introduction
EP Wealth Advisors is a fast-growing wealth advisory firm supporting private and small business clients throughout the United States. As an independent financial advisor, they bring an in-depth planning-based approach to address their client’s unique financial goals and needs.
Challenge
EP Wealth Advisors’ rapid expansion created new file sharing challenges - chief among them was the need to provide secure access to sensitive client information to a remote advisor network. As a rapidly growing practice, the firm did not have a centralized system to manage client data, nor a way to ensure that confidential data was protected when shared externally.
The first priority for the business was selecting a secure cloud file sharing solution that would support privacy and data security laws specific to the financial sector, and integrate with Practifi - a newly deployed cloud CRM system.

EP Wealth’s IT team evaluated multiple cloud-based file solutions, including the M365 suite, based on three primary criteria.
- Ease of deployment and administration
- Ability to deploy fine-grain access controls for internal and external users
- Integrations with their newly selected CRM system, Practifi.

Solution
Having put each solution through extensive testing, the decision was made to go with Egnyte, as it exceeded all of their requirements, including:
- Easy access to files for remote and traveling employees
- Granular access permissions
- Native integration with Practifi CRM
As a bonus, Egnyte’s data management and audit reporting capabilities supported the ever-growing regulatory and data privacy requirements that EP Wealth operated under, such as SEC and GLBA.
Benefits
With Egnyte and Practifi deployed as an integrated system, EP Wealth’s employees are enjoying considerable productivity benefits – from client advisors and operations, to portfolio management and financial planning.
Need-based Access Controls
IT is now in firm control of all data. Permissions are managed centrally, and real-time auditing provides complete visibility of all user and file activity from a single dashboard.
External File Sharing
Client-facing advisors can now confidentially share files with clients via a secure link, who can then remotely access these documents from mobile devices.
Fulfilling Compliance Requirements
With policies for the automated retention, archival and deletion of regulated content, IT can effectively meet compliance requirements, and quickly produce file usage reports for regulatory audits.


Overview
EP Wealth Advisors is a fast-growing wealth advisory firm supporting private and small business clients throughout the United States. All focused around its Peace of Mind Planning Model, EP Wealth’s comprehensive services range from investment management and stock options analysis to financial, retirement and estate planning.
Locations
Headquarters: Torrance, California
Industry
Financial Services
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