EP Wealth Advisors’ rapid expansion created new file sharing challenges - chief among them was the need to provide secure access to sensitive client information to a remote advisor network. As a rapidly growing practice, the firm did not have a centralized system to manage client data, nor a way to ensure that confidential data was protected when shared externally.
The first priority for the business was selecting a secure cloud file sharing solution that would support privacy and data security laws specific to the financial sector, and integrate with Practifi - a newly deployed cloud CRM system.
EP Wealth’s IT team evaluated multiple cloud-based file solutions, including the M365 suite, based on three primary criteria.
As a bonus, Egnyte’s data management and audit reporting capabilities supported the ever-growing regulatory and data privacy requirements that EP Wealth operated under, such as SEC and GLBA.
With Egnyte and Practifi deployed as an integrated system, EP Wealth’s employees are enjoying considerable productivity benefits – from client advisors and operations, to portfolio management and financial planning.
Need-based Access Controls
IT is now in firm control of all data. Permissions are managed centrally, and real-time auditing provides complete visibility of all user and file activity from a single dashboard.
External File Sharing
Client-facing advisors can now confidentially share files with clients via a secure link, who can then remotely access these documents from mobile devices.
Fulfilling Compliance Requirements
With policies for the automated retention, archival and deletion of regulated content, IT can effectively meet compliance requirements, and quickly produce file usage reports for regulatory audits.