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23,000+ Customers Across 112 Countries
Document Room Secures Strategic Projects
Protect Ultra-Sensitive Data
Perform data room due diligence for mergers and acquisitions, asset sales, sensitive IP licensing, corporate investment, and organizational fundraising, in a highly secure environment.
Control Access With Precision
Manage user access to your secure virtual data room, limiting who can view sensitive projects and who can download, print, and edit confidential documents.
Boost Productivity With AI
Apply AI-powered document review and analysis in your secure virtual data room to ask direct questions, receive immediate answers, and streamline due diligence initiatives while saving time.
Evaluate Document Engagement
Gain real-time insight into user activity and document access, with notifications when critical files are accessed or changed.
Broaden Security Protection
Reduce data breach risk with fundamental security protection, including encryption, multi-factor authentication (MFA), single sign-on (SSO), Active Directory (AD) integration, audit trails, and insider threat detection.
See Egnyte’s Document Room in Action
Protect your company’s most sensitive projects, by establishing a secure data room of your own.
Driving Faster Deals With a
Secure Document Room
PCL Construction Reduced IT Cost While Doubling Data Scale
Success Metrics:
- Eliminated costly on-premises storage infrastructure procurement
- Deployed multiple Egnyte access points to increase IT efficiency
- Doubled data under management in two years while lowering IT costs
“Building a better future together means meeting and exceeding the expectations of our customers with great partners like Egnyte at our side….”
Want to see what Egnyte has for your organization?
Protect Your
Mission-Critical Data
Egnyte’s data governance solutions complement your Document Room
with added data protection, visibility, and control.
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Frequently Asked Questions
Have more questions? Contact Sales to get the answer you’re looking for.
What’s a virtual data room?
A virtual data room (VDR) is a specialized type of secure data enclave, where companies store their most sensitive deal-related data. Use-cases range from virtual deal room services that protect data associated with mergers and acquisitions (M&A) and investment fundraising, to protection of highly valuable corporate IP.
Why are virtual data rooms also referred to as virtual deal rooms?
The terms are essentially synonymous. “Virtual deal room” became popular when virtual data rooms were increasingly used to support investment transactions such as mergers and acquisitions, equity fundraising, and corporate asset sales. Document rooms can be also used for non-deal-related activities such as corporate IP protection.
How can a virtual data room improve data protection?
A virtual data room (VDR) restricts access to highly sensitive projects, based on a user’s “Business Need to Know.” In addition to improving organizational access control, VDRs enable you to protect confidential documents with watermarking and determine who’s accessed key files associated with major business deals.
What types of reporting do virtual data room providers offer to companies like mine?
Virtual data rooms like Egnyte Document Room allow you to gain real-time insight into users’ behavior and the documents they’re accessing, including notifications when users access, share, or makes changes to critical files.
How do companies manage users’ access in virtual deal rooms?
The primary access control criterion is whether the user is actively engaged in the sensitive project that’s associated with the deal room. Administrators can also limit who can view the company’s sensitive projects and who can download, print, or edit confidential documents.
What evaluation criteria are most important when selecting virtual data room providers?
Virtual data room software providers should have proven experience in content collaboration, data security, and generative AI, since all three areas are mission-critical for user productivity and data protection. If your company operates in the financial services or life sciences industries, it’s vitally important that your provider possess established industry expertise, along with awareness of current and future compliance standards.
What’s the ideal virtual data room implementation plan?
If you haven’t utilized a virtual data room before, it’s extremely important that you work with proven VDR providers like Egnyte. Many organizations implement VDRs for individual projects—or within a single company division—to gain technical expertise and user buy-in. Utilizing a VDR for a high-profile project can raise the profile of your VDR program and expand executive support.
Speak With an Egnyte Specialist Today
Ready to improve productivity? Egnyte’s AI-powered cloud enhances collaboration, automates workflows, and secures your mission-critical content.