Mind the Gap: How to Turn Your Firm’s Project Data into a Living Knowledge Base
Transform project data into reusable knowledge with intelligent, AI-ready data environments.
Pure Financial Advisors Scales Planning Efficiency with Egnyte and AI
How Egnyte’s secure foundation and LEA AI integration helped Pure automate data intake and transform financial planning at scale.
Key Outcomes:
- Scaled to 3,700 prospects and 1,300 new financial plans annually through one centralized planning team
- Eliminated manual document intake with Egnyte + Salesforce automation
- Leveraged Egnyte + LEA’s AI to extract investment data, cutting hours of manual entry per client
- Freed staff to focus on analysis, client engagement, and growth
Pure Financial Advisors, a leading RIA headquartered in San Diego, prides itself on delivering comprehensive, fiduciary-focused planning at scale. But as the firm’s growth accelerated, its centralized planning team faced a daunting challenge: handling thousands of prospects and plans each year without drowning in manual document processing.
To overcome this, Pure turned to Egnyte as the secure foundation for client document management. Leveraging Egnyte’s open partner ecosystem, Pure layered in LEA for its wealth management-specific document AI capabilities. This allowed the firm to automate one of the most time-consuming bottlenecks in the planning process: extracting and standardizing investment data from client statements.
Challenge: Manual Intake Slows Growth
Pure’s planning department works with extraordinary volume—thousands of client statements and tax documents flowing in each year. Before Egnyte, processing this information was a heavily manual task.
For each prospect, staff had to download statements from email, rename and file them into the correct folders, and then rekey holdings into Morningstar or other financial software to generate analysis reports. Even a simple household could take 30 minutes; more complex portfolios stretched to hours.
Susan Brandeis, Chief Financial Planning Officer, recalls how unsustainable this was, “I’ve spent 14 years watching junior advisors move data from emails into files, then into spreadsheets, then into planning software. It consumed so much mental capacity and left little room for real analysis.”
Solution: Egnyte + AI to Automate Workflows
When Pure adopted Egnyte, it created a secure, centralized foundation for document collection and management. Advisors now use Egnyte upload links embedded in their email signatures, providing clients with a consistent and straightforward place to share statements and tax returns. Once uploaded, Egnyte integrates with Salesforce to automatically route documents into the proper case folder and trigger planning workflows.
Building on that foundation, Pure partnered with LEA to transform data extraction. Staff process client statements using the "Send to LEA" feature, which they access as a simple right-click action within the Egnyte web app or desktop app. LEA outputs clean, structured data files ready to upload into investment software. The result: hours of manual rekeying reduced to minutes.
“Because of Egnyte and our AI integration, we’re able to scale in ways unheard of in the industry—3,700 prospects and 1,300 comprehensive financial plans through one department.” – Brandeis said.
Egnyte’s governance features—such as audit trails, retention policies, and ransomware protection—provide additional assurance that sensitive client data remains secure throughout the process.
As Brandeis explains, “Once we had the content flowing through Egnyte, a whole new world of possibilities opened up that didn’t exist before.”
“I’ve spent 14 years watching junior advisors move data from emails into files, then into spreadsheets, then into planning software. It consumed so much mental capacity and left little room for real analysis.”
Susan Brandeis
Chief Financial Planning Officer • Pure Financial Advisors
Benefits: Faster Planning, Greater Scale, Stronger Experience
The combination of Egnyte and LEA has reshaped Pure’s planning operations:
- Time Savings: What once took 30 minutes to several hours per client can now be completed in minutes, freeing staff to focus on analysis rather than data entry.
- Scalability: Pure’s centralized planning team now supports thousands of prospects and 1,300 comprehensive plans annually—volumes that would have been impossible under manual processes.
- Staff Development: Junior team members no longer spend their days rekeying data. Instead, they gain exposure to analysis, strategy, and client-facing work, accelerating their career growth.
- Client Experience: Faster turnaround times and fewer errors mean clients receive financial plans more quickly and with greater accuracy.
- Future-Proofing: Because the workflow is rooted in Egnyte and its partner ecosystem, Pure can change investment software platforms without disrupting its document and data processes.
With Egnyte as its secure foundation and LEA’s AI as its accelerator, Pure Financial Advisors has redefined what’s possible in financial planning. “Getting to the data was the biggest hurdle,” Brandeis said.” Now that we have it, the opportunities to present it in new ways, connect it across systems, and enhance planning are limitless.”
By removing manual bottlenecks and unlocking scale, the firm is delivering faster, more accurate plans while creating more meaningful roles for its people. For Pure, the future of planning is not just more efficient — it’s smarter, more secure, and built to grow.
At a Glance
Industry
Wealth Management
Location (HQ)
San Diego, CA
Total Employees
200+ employees
Learn More
More Case Studies
Carson Group Centralizes Content Management for Stronger Collaboration and Governance
What's New with Egnyte Governance
Learn about the critical role of AI in improving cybersecurity and enforcing governance.
What's New with Egnyte Intelligence
Understand how Egnyte is revolutionizing decision-making through AI. Includes demos and real-world use cases.
What's New with Egnyte Collaboration
Explore the recent releases and the impact Egnyte Collaboration can have on your team's productivity.
6 Ways Big Data Transforms Customer Experience
Let’s jump in and learn:
TL;DR: How Big Data Transforms Customer Experience in 6 Steps
- Big data gives organizations the data insights they need to understand behavior, intent, and friction across the entire customer journey.
- A unified data architecture is crucial to deliver real-time analytics, personalization at scale, and more relevant customer experiences.
- Data-driven strategies help eliminate friction, improve targeting accuracy, and support smarter decision-making across channels.
- Predictive analytics and continuous feedback loops strengthen retention, loyalty, and long-term customer value.
- Egnyte’s content intelligence platform provides the unified ingestion, classification, analytics, and governance foundation needed for a truly data-driven customer experience.
Why Big Data Is the Secret Behind Great Customer Experiences
Big data refers to the large, diverse, and continuously generated datasets created across customer touchpoints. When analyzed, these datasets generate data insights that reveal customer behavior, intent, and friction points.
Today’s enterprises move between transactional logs, CRM records, service engagements, device telemetry, and content repositories. Each system produces valuable signals, yet these assets remain underused without an architecture that unifies data, storage, integration, and analytics.
A contemporary enterprise data architecture clarifies how information flows from source to processing to insight. Big data infrastructure supports this motion by promoting consistent, timely, and relevant interactions at scale, which make for the foundation of a strong data customer experience strategy.
Ways Organizations Can Improve Their CX with Big Data
Enterprises are generating ever-greater volumes of data, which will reach 527.5 zettabytes by 2029. At the same time, most organizations are now competing on customer experience to keep their funnel alive.
This means data is now central to how businesses engage, serve, and retain customers. When data architectures capture behavior, content, transactions, threats, and service signals in real time, they find actionable data-driven insights. Six effective ways to use big data to improve customer experience are:
1. Personalize Every Interaction With Data-Driven Insights
Personalization becomes effective when organizations unify behavioral signals, content interactions, support sessions, and transaction history. When these data sources converge, teams gain accurate, real-time data insights that help them deliver relevant customer experiences. To achieve this at scale, enterprises need:
A unified data platform capturing structured and unstructured content.
Real-time or near-real-time customer experience and analytics identifying intent signals.
Integration with front-line channels supporting immediate, context-rich responses.
With a complete and accurate customer view, relevance increases and friction reduces. The table below shows how this creates a more intuitive experience at every touchpoint across key customer data domains.
By applying these data-driven strategies, big data transforms personalization into a consistent, outcome-focused CX model that strengthens satisfaction and long-term retention.
2. Eliminate Friction and Frustration Across the Journey
Friction in customer journeys often stems from delayed hand-offs or missing context when customers switch channels. Big data helps by unifying all content, service systems, transaction logs, and support history into one analytics backbone.
With an architecture designed for analytics and threat intelligence, organizations can spot problems early. Analytics triggered by big data signals let teams intervene before issues escalate, reducing abandonment, improving conversion, and preserving trust.
Using data intelligence to govern content and data flows guarantees the system uses trusted sources and avoids duplication or stale content. That makes operational turnaround faster and outcomes more consistent.
3. Decode Customer Behaviour to Understand the Why Behind Actions
When architecture connects structured behavior, content metadata, and service signals, the enterprise gains clarity on the cause of customer behavior. That shift amplifies decision-making and helps align strategy with actual customer motivation. A proper big data architecture comes with:
- A data lake or lakehouse storing structured and unstructured data
- Semantic classification and tagging for guaranteeing that behavior is linked meaningfully to content.
- Analytical models built on behavior, content, and service data.
This clarity helps teams move beyond assumptions. With big data providing evidence-based decision-making, businesses gain better strategies, smarter retention, and higher levels of customer trust.
4. Target Smarter and Engage the Right Customers With Data
Big data changes how segmentation works by replacing static assumptions with real, dynamic behavioral signals. With data-driven insights, enterprises can target more precisely and engage the audiences most likely to convert. The table below outlines the architectural layers required to support this level of accuracy and impact.
When combined with data-driven governance and content visibility, big data becomes the backbone of safe, effective outreach.
5. Predict What Customers Need Before They Even Ask
- Prediction is where architecture becomes strategic. Big data turns foresight into a practical advantage with:
- Real-time streaming ingestion and scoring frameworks
- Model management pipeline including retraining, monitoring, and drift detection
- Closed-loop architecture where predictions trigger actions and renegotiate experience
- Content-aware feature sets (documents, chat logs, compliance files feed into models)
The global big data market is expected to reach USD 862.31 billion by 2030, which reflects the rising need for predictive, real-time architectures. By aligning analytics with verified content and signals, enterprises strengthen trust, boost retention, and generate more financial value.
6. Build Loyalty That Lasts With Continuous Data Feedback
Building loyalty takes continuous evolution, adaptation, and listening. Big data builds loyalty by powering ongoing feedback loops that ingest signals from surveys, support logs, behavior analytics, content usage, and service interactions.
- A feedback architecture includes:
- Ingestion of diverse data
- Analytics for sentiment, usage, satisfaction, or churn risk
- Orchestration to trigger follow-up actions
- Governance to keep data clean, compliant, and unified
Over time, this framework helps organizations understand what drives loyalty and optimize around it. Companies that adopt this continuous insight-to-action approach see stronger retention, higher lifetime value, and consistent experience quality.
How Egnyte Helps You Power a Data-Driven Customer Experience
To execute these six big data-powered practices, organizations require an architecture that treats content as a priority. Egnyte, as a content intelligence platform, offers the layers necessary to support that architecture, which are:
- Unified content ingestion and management across on-premises, cloud, and hybrid environments
- Classification and tagging of unstructured files via content intelligence, making them usable in analytics workflows
- Advanced analytics enablement through data intelligence, linking content with structured signals and integrating into BI and ML ecosystems
- An enterprise-grade platform that supports scalability, governance, and cross-functional use cases
The result is a modern enterprise data architecture that turns big data insights into measurable business outcomes. With Egnyte, organizations can move past disparate tools and build a coherent system where customer experience is data-driven and actionable.
Frequently Asked Questions:
Q. How can big data improve customer experience?
Big data allows organizations to recognize user patterns and pain points and deliver personalized support.
Q. What is the easiest way to use big data for customer experience?
The easiest way is to unify content and data storage and use analytics dashboards to track customer behavior.
Q. How can predictive analytics improve customer retention?
Predictive analytics helps identify early indicators of attrition and support proactive retention actions.
Q. Which tools help unify customer data for better insights?
Centralized data platforms, analytics systems, and file intelligence tools like Egnyte support unified customer data insight.
Q. What are common challenges when analyzing customer experience data?
Common challenges include siloed systems, low-quality data, scattered documents, and unclear performance metrics.
Last Updated: 24th February 2026
Additional Resources
Data Integration for Smarter Governance
Learn how seamless data integration enhances governance, improves compliance, and streamlines workflows across your organization.
Read More
What Is Data Management?
Data management connects every stage of the information lifecycle—organizing, securing, and optimizing data to improve ...
Read More
Data Migration Made Simple
Discover how to securely transfer data between systems while maintaining integrity, compliance, and governance throughout the ...
Read More