Customer News

Announcing: Egnyte for Life Sciences Quality

June 9, 2021

The sheer number of parties involved in a clinical trial results in increased complexity. The ability to tame this complexity is what separates high-growth biotechs from the rest. In order to keep up with the pace of innovation organizations must improve efficiencies while adhering to regulatory requirements, all in a drive to maintain consistent data quality.

That is why we are introducing Egnyte for Life Sciences Quality, a new, powerful solution for life sciences companies designed to help them better manage regulated documentation. Egnyte for Life Sciences Quality is an easy-to-use, GxP-compliant solution that digitizes the lifecycle of regulated documents, like standard operating procedures (SOPs) and training records. With this product, Quality personnel can streamline review and approval workflows, and automate the handling of effective documentation, while meeting FDA 21 CFR Part 11.


Egnyte for Life Sciences Quality is designed to:

  • Meet GxP & FDA 21 CFR Part 11. Our product digitizes regulated documents and workflows within a compliant software platform.
  • Perform e-Signatures. Customers can sign off on documents, like SOPs and clinical trial protocols, in a compliant manner, without needing 3rd party plugins.
  • Manage effective documents. As new versions are approved, Quality teams can easily define version numbers for new drafts, set expiry dates, and ensure only effective copies are available.
  • Scale compliance processes quickly. Built with best practices gleaned from 16,000 global customers, the solution is easy to use, implement, and validate, as it integrates seamlessly with existing IT infrastructure.
  • Support multiple departments and use cases. Designed with the ability to support training, continuity, and site readiness documentation. 


Ready to see it in action? Watch the Egnyte for Life Sciences Quality Demo 


A Unified Platform for Life Sciences Data and Documents

Egnyte for Life Sciences Quality further expands Egnyte’s offerings for life sciences organizations to manage Research, Development, and Business data on one unified platform. Our Quality solution provides a GxP-compliant environment that digitizes, centralizes, and manages deployment for regulated documents. With it, you get the best of both worlds, a robust system that enables the creation workflows, promotion and retirement of quality documentation—reducing administrative burden—and a central repository for effective documentation for end users—increasing compliance and adoption.


If you would like to learn more about Egnyte for Life Sciences Quality, reach out to a specialist.


Read the Full Article 

Egnyte Expands Content Governance and Compliance Solutions for Google Workspace and Dropbox

June 3, 2021

If you’re like most companies, your teams rely on a variety of cloud apps and storage solutions to get work done and collaborate with internal and external teams. While this flexibility is great for end users, it creates enormous complexity when it comes to data security and governance. IT teams must juggle multiple administrative dashboards, permissions configurations and access control policies across apps. The content housed within the cloud solutions is now subject to different security settings, compliance rules, and content classification schemes.

Egnyte has long provided content governance across cloud and on-premises repositories, and recently introduced expanded support for securing and governing Box, Microsoft 365, and Azure environments. But our research indicates that a sizeable percentage (between 10 and 20 percent) of companies using Microsoft 365 also have users storing files in other places, most notably Dropbox and Google Workspace.

That’s why today we’re pleased to announce Egnyte is extending its content governance capabilities to Dropbox and Google Workspace, too!

Google Workspace and Dropbox users can now leverage Egnyte to:

• Discover and classify more than 500 sensitive data types deep inside files

• Automatically identify high-value content types like financial statements, payroll documents, and contracts

• Detect regulated content and match to applicable data privacy laws Execute Data Subject Access Requests under GDPR and other privacy laws

• Discover and dispose of ROT (redundant, old, and trivial files) within Google Workspace (Dropbox not supported at this time)

• Centrally monitor sensitive content exposure across cloud and on-prem sources in one location

Egnyte’s federated governance approach enables companies to discover, classify, and protect sensitive data regardless of where it is housed. Files in Google Workspace and Dropbox can now be monitored alongside those in Microsoft OneDrive, SharePoint, AmazonS3, Windows File

Server, and Box through one intuitive dashboard. Employees can operate in the application of their choosing while IT departments maintain visibility and control with across cloud content sources, minimizing risk exposure to the business, simplifying compliance efforts, and delivering higher levels of data security.

The Egnyte platform provides you the insight, control, and security you require without forcing you to choose between the lesser of two evils or doubling your staff.

It is the best of both worlds: all the flexibility of a multi-cloud environment, without all of the risk.

To learn more about our Google Workspace capabilities please visit https://www.egnyte.com/google-workspace or call: 1-877-734-6983.

Read the Full Article 

Egnyte and Microsoft Now Empower Co-Editing for Desktop and Mobile

May 27, 2021

With today’s distributed workforce, it’s essential to have the right tools to collaborate with co-workers. Now with the Egnyte Microsoft Office integration, users can co-edit on Microsoft documents in real time from the Office Desktop apps. 

Users now have a choice to use their preferred device. Co-editing is available for desktop and mobile, as well as online via your browser, allowing workers to harness the full features of Microsoft Word, Excel, and PowerPoint where and when they need it. Invite your team members to make changes in a document with you in real time for a more streamlined collaboration experience. You no longer need to wait for someone to finish their edits because all users’ edits automatically save in Egnyte. 

In addition, when using the desktop app, there’s no need to download or upload content, and you can use the full functionality of the Microsoft Desktop Productivity suite. You can even co-edit large files and XLSm files.

We’ve seen thousands of users already embrace this integration to work together more efficiently than ever before. Users love that it’s easy to set up and easy to use.

Here’s a quick look at how to co-edit from your favorite Egnyte device:

Desktop App

From the Egnyte Desktop App, right click on the file and choose to co-edit in the Microsoft Office Desktop app. Or, if a co-editing session is already in progress just double click on the file.


Web UI

If you prefer using the web UI, you can click on the blue co-edit button from the list view or use the Open With in the preview window and the file automatically opens.

Mobile App

Don’t forget, you can also co-edit in Word, Excel and PowerPoint right on your mobile device. Just tap on the file in the Egnyte mobile app and start co-editing. 

Quick Tip Video on Co-Editing in Office Desktop Applications 

To simplify your workflow even further, consider setting the Microsoft Office Desktop integration as your default editing application.

Get started today!


Ask your admin to enable and set up the integration to start co-editing with the Microsoft Office desktop and mobile apps.

Additional Resources: 

Microsoft Office Integration 

Configuring Co-editing with “Microsoft Office” Integration for Egnyte for Admins 

Co-editing with Microsoft Office Integration on Egnyte Web and Egnyte Desktop Apps 

Easy Co-Editing in the Web UI

Co-editing With Mobile Apps  

FAQ

Read the Full Article 

State of Egnyte is live in 3, 2, 1...

May 4, 2021

Who doesn’t get excited seeing the newest trailer drop for a movie you’re dying to watch? Well, think of the State of Egnyte as our trailer. There’s no better place to get an exclusive sneak peek at the exciting new features in store for you. We’ve been hosting the State of Egnyte every quarter for four years, and it’s consistently the top-rated and most highly attended event at Egnyte, so you know it’s going to be good.

If you’ve attended in the past, you know you’re going to learn about a range of features from the product experts that have worked so hard to bring these improvements to you. For the 2021 Spring State of Egnyte, topics covered in our general session range from new productivity workflows to enhanced security measures. Our product experts are excited to share them with you, so no spoilers! You’ll have to register to see all that we have planned.

Okay, maybe a few spoilers...

This time, we’ll be 100% live from our living rooms, so don’t be surprised if you see guest appearances from some of our very own furry friends. Plus, we’re introducing industry-specific sessions so you can get a firsthand look at how new features and enhancements will help you overcome the challenges you’re facing right now. Think of these sessions as our “Snyder Cut” for the truly devoted fans.

Whether you like being in the front row to see the action up close, or towards the back so you can take it all in, register today and find the perfect seat to watch our virtual State of Egnyte.

Read the Full Article 

New Features Announced at Summit

October 20, 2020
Dynamic Encryption

End-to-end encrypted file sharing to ensure your sensitive content can only be opened by the intended recipient, even if shared outside your company. Track when a file is opened and revoke access when needed, providing an extra layer of security and assurance.

Document Type Analytics

Identifies your most commonly generated types of documents like NDAs, financial statements and budgets. Analyzes them against your policies and tailor user access appropriately.

Content Lifecycle Analytics

Identifies your most commonly generated types of documents like NDAs, financial statements and budgets. Analyzes them against your policies and tailor user access appropriately.

Email Governance

Allows automated classification of attachments in your Outlook Exchange and Gmail.

Smart Cache

Enables efficient access and organized file storage; utilizing machine learning.

Read the Full Article 

Recent Updates in the iOS App v8.0

September 4, 2020
Dynamic Encryption

End-to-end encrypted file sharing to ensure your sensitive content can only be opened by the intended recipient, even if shared outside your company. Track when a file is opened and revoke access when needed, providing an extra layer of security and assurance.

Document Type Analytics

Identifies your most commonly generated types of documents like NDAs, financial statements and budgets. Analyzes them against your policies and tailor user access appropriately.

Content Lifecycle Analytics

Identifies your most commonly generated types of documents like NDAs, financial statements and budgets. Analyzes them against your policies and tailor user access appropriately.

Read the Full Article 

My Life as a Little Person

October 30, 2018

This month we’re recognizing Dwarfism Awareness Month and raising awareness on the contribution of Little People to social diversity in the workplace and community. Take a walk in the shoes of our amazing Account Executive Lucy Woika and her story.

My Life as a Little Person - Egnyte Blog

Although I’m the shortest person at Egnyte, I’m definitely not the quietest or smallest in personality.

I’m loud and I love to talk a mile a minute about all sorts of things especially about food, funny movies, my kid and Egnyte. In case you don’t know me, I’m an Account Executive on the West Coast/Best Coast Small Business Sales team, and I have the best job ever! I get to talk to people who are interested in making their lives easier and their companies more productive. My job includes making their day by setting them up with Egnyte and looping in the awesome A-Team who can answer their questions and make sure they’re fully set up correctly. My teammates rock! I love working in a collaborative environment where teammates help each other and also like to have fun. Everyone is so supportive, helpful and the product continues to become more advanced and impressive every week!

I started at Egnyte as a Sales Development Rep (the person who cold calls companies to spark interest and set up meetings) two years ago and was promoted to Account Executive earlier this year. I’m thankful for the skills and training I received as an SDR which taught me how to work hard, creatively think about who could use Egnyte next and persevere through the No to get the YES! Ask any of my family or friends, they’ll tell you that Sales has always been my dream because I’ve always wanted a job where I can talk all day (I’m working on the listening part later).

I’m the shortest person at Egnyte because I have Achondroplastic Dwarfism, a genetic mutation, which makes my torso average height but my arms and legs short for a rockin’ 4’2” height. As October is Dwarfism Awareness Month, my goal for writing this blog is to spread awareness about my medical condition in case anyone has questions or is curious about it. If you’d like to learn more, please don’t hesitate to ask. I’m always happy to talk and answer your questions - feel free to ask me anything.

In my personal life, my parents and two younger sisters are all average height. My husband, Ben, works as a Solutions Architect consultant and is also a little person from an average height family. Our son, Darius, is ten months old and a little person like us. We live a pretty normal life in Pittsburgh, PA (eating too much good food, checking out fun nature spots and food festivals, watching too much Netflix, and chilling with our 9 turtles and 10 frogs). I’m now working remote on the East coast which is exciting, but I miss seeing the team every day. Thank goodness for Stride!

My Life as a Little Person - Egnyte Blog

Being physically different has its challenges - people can be rude, hurtful but mostly stupid. I’m not a huge fan of people pointing, staring, laughing, making rude comments and taking a picture of me. On the flip side, I totally understand that some people are curious and I’m always fine with answering questions and returning a random wave. In terms of terminology, “Little person” and “dwarf” are common and preferred terms. The only word I find offensive is “midget” because it is a derogatory term often linked with discrimination and freak shows. If you want to be cool, lots of little people use the term “LP” for a little person and “AP” for someone of average height.

I love working at Egnyte. I love the people and the product and I’m thankful to work at such a great company full of amazing people in a supportive and inclusive environment. It’s always fun to meet other Egnyters because we’re constantly growing. I appreciate your time and I’m always here to talk about Egnyte, dwarfism or how amazing Reese’s candy or Bob’s Burger TV show is. Thanks!

Fun Facts about Dwarfism

  • Dwarfism is a genetic mutation that occurs randomly in 1/10,000 births. There are over 200 different types.  (I have Achondroplasia like Peter Dinklage)
  • People with dwarfism are usually no taller than 4 foot 10 inches.
  • 80% of Little People are born to average sized parents. Anyone can have a child with dwarfism.  
  • Preferred terms for my condition are “dwarf”, “little person”, “person of short stature”.
  • The word “midget” is considered highly offensive because it is a derogatory term often linked with disrespect, discrimination and freak shows.
  • People with dwarfism live full lives and often have successful careers, such as doctors, lawyers, and teachers and in my case, sales reps!

If you see another little person in the future, I encourage you to smile, say hi. I love meeting new people and I’m happy to talk about my dwarfism. Please feel free to ask me any questions. Have a nice day!

For more information about dwarfism, check out this brochure.

Read the Full Article 

Balancing Data Security and Accessibility

October 20, 2018

Keeping pace with change

Out with the old, in with the disruptive. Digital disruption has changed every aspect of business and now more than ever, people are paying close attention to the way businesses approach data security. During the 2018 Egnyte Customer Summit, industry leaders presented compelling insight into how the data landscape is evolving and how businesses are being forced to adapt.

Chris McClean from Forrester spoke about digital disruption and the rise of insight-driven business, citing the importance of seamless and secure data access for company productivity. Here are some noteworthy takeaways from Chris’ presentation:

Balancing Data Security and Accessibility - Egnyte Blog

Customers, check out the recording in our Community.

Insight-driven companies use the data they collect to continually adjust the way customers interact with them. Companies that have adopted this new, disruptive business model often see an average annual growth rate of 30%. Data is king and it pays to use better analytics.

Following the rise of industry disruptors like Amazon and Netflix, people have become accustomed to simple, fast, curated data access; and expectations are being carried over into the professional sector. However, when it comes to maintaining productivity in the workplace, users cite rigid company security as the main reason they can’t gain timely access to the data they need. Without data access, transformation grinds to a halt. So, in order to stay competitive, businesses must adapt their content systems to fit employee needs. This is a challenge, especially when only 31% of employees report receiving permission from IT to bypass company policy.

“How can we be digitally disruptive or digitally transformative if our people can’t get access to the data they need?”

–– Chris McClean, VP, Research Director, Security & Risk, Forrester

The consequences of shadow IT

Although most data breaches are accidental, companies must understand the reason employees circumvent policy. Employees often make these mistakes because they believe it’s the most efficient way to get their jobs done. Businesses cannot fault employees for sidestepping protocol if they don’t provide access to the right information or the ability to collaborate securely.

“If you’re digitally disruptive, if you’re going to be competitive if you want to be one of these companies growing at 30% annually, or anything like that, then you have to open data up. You have to make it available and it has to be collaborative.”

–– Chris McClean, Forrester

One of the biggest challenges for businesses today is finding a balance between making data available for digital transformation and ensuring it stays protected. Organizations need to make data accessible to the right people. This is only possible if businesses know exactly where their data is, so it’s imperative for companies to implement proper data monitoring capabilities.

Content visibility leads data security

Data must be secured and classified before it can be useful. According to Chris McClean, there are several ways to protect business information:

  • Defining data: Requires locating data companywide and then classifying it to determine the different types of information stored, including sensitive, useful, ROT (redundant, outdated, trivial), PII (personally identifiable information), etc...
  • Dissecting data: Includes data intelligence to identify who’s using the data, where it’s going, and how it’s changing, as well as data analytics to define what can be archived, what is accessed most, and what can be permanently deleted.
  • Defending data: Involves access control to help companies know how people can access data, inspection to ensure data integrity, disposal to make sure data retention requirements are being met and there is no added liability for unnecessary data being stored, and obfuscation through data encryption or other methods in order to make data useless to malicious hackers.

Businesses driven by insights rely on data for so many reasons and while data protection alone can be straightforward, it’s very hard to track data manipulation or unusual access behavior. These best practices can help businesses find that sweet spot between security and productivity.

It’s more important than ever to invest in proper security practices and to ensure those procedures enable employees to stay productive. Businesses looking to maintain a competitive edge must adapt with evolving technological capabilities. Chris McClean recommends companies, “support employees with technology so they don’t need to elude security and identify risks based on regulatory rules, loss of competitive advantage, and reputational change.”

Giving employees the technological flexibility to keep them efficient doesn’t mean you have to sacrifice data security. If you’re looking to increase visibility and control, Egnyte offers content governance for businesses of any size. To learn more, visit egnyte.com.

Read the Full Article 

Getting Employee Buy-In for New Tech Tools

October 11, 2018

Adopting new platforms and processes

During the 2018 Egnyte Customer Summit in sunny San Francisco, participants went beyond secure file sharing and data protection and discovered content management’s role in digital transformation.

The most engaging panel from this year’s Summit centered around user adoption, the success of which depends on understanding employee pain points. Onboarding is easier when users see the value a new tool provides and our customer panel, How to Gain Org-Wide Adoption, addressed these challenges. Key speakers from four diverse organizations discussed tips for getting employees excited about using Egnyte.

Key customer insight

Advertising leader, MullenLowe moved terabytes of data into Egnyte to make it useful to employees. However, in an industry dominated by millennials and freelancers accustomed to using a variety of 3rd party apps for file sharing (shadow IT), it can take more to get users on-board with a single company-wide solution.

To combat the use of more familiar consumer apps by new hires and freelancers, MullenLowe approached user adoption creatively. The company created an internal advertising campaign for Egnyte, which drove product awareness. Once users understood the value, adoption was easy.

Getting Employee Buy-In for New Tech Tools - Egnyte Blog

“This was bottom-up for us, so we didn’t really have to push that hard to get adoption. We kind of did a PR campaign and sent out collateral. It was really just an advertising campaign within an advertising agency to get people to use it.”

–– Mark Lewis, Global Infrastructure & Information Security Director, MullenLowe

What began as a solution specifically for the jobsite became a company-wide solution for construction giant, Balfour Beatty. “Having a single source of truth is hugely important for construction, because if someone is working off old plans, let alone old paper plans, it could be potentially disastrous,” noted Project Manager, Jeff Pistor.

The firm migrated all company data to Egnyte to ensure centralized content control/access. After encountering some initial pushback from personnel who weren’t tech savvy, Balfour Beatty demonstrated Egnyte’s simplicity in the field to help get users excited.

Getting Employee Buy-In for New Tech Tools - Egnyte Blog

“Our setup is intuitive enough to where our users can just pick up an iPad and use it to access files anywhere, whether they’re in the field or in a trailer. Once they see how Egnyte puts access and convenience at their fingertips, they’re much quicker to adopt.”

–– Jeff Pistor, Project Manager, Balfour Beatty

Deploying Egnyte for hospitality group, Hakkasan was about giving the firm’s 1200 users a better way to collaborate without using shadow IT. Achieving user adoption was essential for the firm’s mobile workforce and once personnel saw how easy it was to gain file access remotely, companywide buy-in from Las Vegas to London was quick.

“We had the data replicated before the users even knew what Egnyte was and after we synced active directory permissions and all of our files, we targeted the users who do work from home and do travel. It caught on like fire once they knew they could work from home without having to be on the VPN.”

–– Mike Novak, CIO, Hakkasan

Because end users vary from industry to industry, it’s important that we understand exactly how they interact with technology and our product. Hearing directly from our customers helped shed light on pain points, workarounds, and solutions specific to their organizations. Thank you to everyone who participated.

Customers, check out the recording in our Community.

Read the Full Article 

Going Beyond in 2018: Customer Summit Highlights

October 4, 2018

The best of the best

September in San Francisco is like a month-long golden hour and just about the best time of year to visit. This year, over 100 participants from 52 organizations got to enjoy an absolutely beautiful week in the City by the Bay for our 2018 Customer Summit. Attendees embraced our theme to “Go Beyond” with two days of networking and engaging presentations on digital transformation, data security, and the future of Egnyte.

Below are some event highlights:

DAY 1

We kicked off day one with Mark Grosvenor and Paul Timberg from insurance brokerage NFP, who delivered a customer perspective on digital transformation. They shared how Egnyte continually simplifies business operations across 200 offices and even streamlines their acquisition process. For an organization that acquires around 45 companies a year, having a quick and painless onboarding process is everything. But how do businesses tackle company-wide buy-in of new software?

Going Beyond in 2018: Customer Summit Highlights - Egnyte Blog
Customers with an Egnyte account can see the recording here.

Sometimes it takes explicit user training, or perhaps seeing digital tools work first-hand in the real world is enough to get end users excited. Whatever the process, every industry faces a unique set of challenges. During a customer panel on user adoption, experts in hospitality, advertising, and construction discussed how they get their teams to thrive with Egnyte. Mike Novak from Hakkasan, Mark Lewis from MullenLowe, and Jeff Pistor from Balfour Beatty shared their methods for training (and appeasing) very different end users. The discussion was moderated by our very own, Flavius Cranganu, who previously led the Egnyte deployment at Coach.

Going Beyond in 2018: Customer Summit Highlights - Egnyte Blog

Customers, find the recording here.

For speaker Attila Valyi, it’s less about getting users to work in Egnyte and more about making sure his large, dispersed teams have access to the app integrations they need. In a session devoted to Egnyte’s growing ecosystem, Attila Valyi, IT Product Manager at The Boston Consulting Group, offered unique insight into managing accounts and integrations for a large-scale deployment of 20,000 users.

Hearing how BCG leverages Egnyte’s capabilities and partner integrations was the perfect segue into partner demos and happy hour, courtesy of NetGovern. But the fun didn’t stop there…

Following happy hour, attendees were invited for (more) drinks, music, and an array of heavy appetizers just a few blocks away at the beautifully modern, Hotel Zetta. What better way to close out day one than with a plate of hors d’oeuvres in one hand, a drink in the other, and a colorfully-lit dance floor? Our customers sure know how to have a good time. The Scotch tasting and raw bar made for a particularly memorable evening.

Going Beyond in 2018: Customer Summit Highlights - Egnyte Blog

DAY 2

Chris McClean, VP, Research Director of Security & Risk at Forrester, enthralled viewers when he opened day two. His discussion on the rise of insights-driven business led us to consider how we balance data security and accessibility in the age of digital disruption. Chris explored the relationship between employee productivity and business security procedures, citing statistics straight from Forrester. His presentation was voted the most compelling from our Summit. (We’ll be diving into Chris’ presentation in Part 3 of this series).

Going Beyond in 2018: Customer Summit Highlights - Egnyte Blog
Customers, check out the recording in our community.

On the topic of security, Marisela Lawson, founding partner at Sagence Inc., spoke about the importance of controlled data sharing in an evolving enterprise data landscape.

Customers can see the recording here.

Lastly, Matt Murphy, Partner at Menlo Ventures, provided insight into venture capital for the changing tech landscape. Matt defined how Menlo Ventures evaluates budding tech companies in industries like lifesciences, robotics, agriculture, and more.

Customers can view the recording here.

Thank you to everyone who attended our 2018 Customer Summit. We are proud to have brought together such a diverse group of innovators and experts and look forward to making next year’s Summit even more memorable.For those interested in attending the 2019 Customer Summit, sign up for event updates here.

Read the Full Article 

Welcome to
Egnyte Blog

Product and Company Updates
Customer and Partner Updates
Life at Egnyte
Industry Insights
Contact Support