Egnyte Replaces Traditional File Servers
Online Access with the Speed and Security of Traditional File Servers
Traditional file servers provide fast local access and robust user permissions, but are difficult to access with mobile devices and require management overhead to maintain. Distributed organizations find file sharing between offices challenging using traditional methods. Egnyte provides the ability to store, share, access and backup files using an online file server that can be synchronized with local storage. This ‘no compromise’ solution delivers speed and security without the setup cost and administrative complexity of traditional file servers.
Egnyte syncs between Egnyte Cloud File Server and Egnyte Local Cloud. Local Cloud has three options that scale to meet the needs of single users, offices and enterprises. Home offices can use Egnyte Cloud File Server as an online hard drive. Personal Local Cloud can be installed on their PC or Mac to enable continuous file backup with online storage. Larger organizations can install Office Local Cloud on Netgear ReadyNAS network attached storage devices, or Enterprise Local Cloud deployed on VMware virtual machines to provide local storage in any business scenario.
Case Study: Ecomedia (PDF)
Case Study: Envision (PDF)
Business Benefits of Egnyte Cloud File Server
- Reduce costs and convert capital expenses to operating expenses
- Eliminate overhead and support issues of VPN, FTP servers, and tape backup
- Access files remotely using web browser, iPad, iPhone, Android, or any other device
- Ensure continuous file access, online or offline
- Collaborate with business partners and between distributed offices
- Centrally administer user access permissions for complete control and visibility
- Monitor file usage with audit reports
- Ensure data security using online storage in SAS-70 Type II compliant facilities
- Improve productivity with Active Directory, Outlook, QuickOffice and Salesforce.com integrations
- Customize look and feel for consistent branding
Businesses can save money and reduce administrative overhead by utilizing Egnyte to replace existing file servers. Existing storage and NAS devices combined with Egnyte software provide local storage capacity that is easier to deploy and maintain. Typically expenses for file server software, maintenance and human resources are approximately five times the original hardware expense. Subscription costs with Egnyte are frequently an order of magnitude less than the total cost of an in-house file server.
Securely Access Files from Any Computer or Device
Mobile apps for iPad, iPhone, Android and Windows mobile allow employees and business partners to access their files from any smart-phone or tablet. Files can also be accessed using any standard web browser. Employees have the option to use Personal Local Cloud or a mapped drive to access files directly from their desktop. This provides employees with intuitive drag and drop file access that fits into any workflow.
All user permissions are uniformly enforced across all access methods. Due to data control and visibility, file access to Business Partners is limited to web browser and mobile access only. More on file access »
Local Cloud Provides Offline Access
Egnyte's Local Cloud technology allows fast local access to files, even if the Internet is unavailable. Egnyte Local Cloud can be deployed on a variety of platforms including Windows, Mac, Netgear NAS devices or as a VMWare virtual appliance. Local Cloud options range from single user configurations (Personal Local Cloud) to local storage for teams (Office Local Cloud and Enterprise Local Cloud). Files can be downloaded to iPad, iPhone and Android for convenient access. More on Egnyte Local Cloud »
Powerful Online File Sharing
Egnyte provides powerful capabilities to enable employees and partners to collaborate. Egnyte Cloud File Server enables the company to set up a central scheme for sharing folders and files.
Employees with folder admin rights have the ability to set up shared sub-folders and grant access permissions to teams and individuals. For example, the administrator can define a departmental folder for Finance, one for Sales and Marketing, etc. Folder access is controlled using granular access permissions (read only, read/write, read/write/delete). Access can be granted to employees across distributed offices, business partners and clients, providing one central collaboration point from any location.
Employees can easily share files and folders using links. These URL links can easily be emailed, embedded in a .PDF, Word document or made available on any third-party application or website such as Twitter, Facebook or LinkedIn. Designed specifically for use with large files or when users want to share a file with a large number of users, files are automatically downloaded from the online file server when a recipient clicks on the link; there’s no need to require them to log in to Egnyte. Users can also choose to have the link expire after a chosen time period (e.g. 7 days) or after the link has been clicked a specific number of times.
Additional features are available to enable collaboration:
- File Locking - Files can be locked for editing to prevent two users from making changes at the same time.
- File Versions - File versions are automatically created as users make changes, enabling a complete audit trail of file changes.
- Notifications - An automated system of notifications keeps users informed about changes in the files.
Central Administration & Reporting
Egnyte Cloud File Server access can be managed and controlled by one or more designated administrators. The administrator has the authority to create and manage all user information on the online file server, including passwords. For example, the administrator can quickly remove access rights if an employee leaves the company. All access to files is based on permissions set by the administrator, therefore ensuring that employees and partners only see relevant files and folders when using the online file server.
Egnyte provides a rich set of reports manage and monitor the usage of the account. Reports provide information ranging from storage utilization, to access audits (who has permissions to view what files) and full transaction history on the server (who uploaded, downloaded, or deleted files and folders). More on central administration & reporting »
Security & Privacy
Egnyte Cloud File Server is hosted in world-class facilities, which are SAS-70 Type II compliant. Egnyte further encrypts all data during access and storage. Egnyte's architecture has built-in redundancy, maintaining multiple copies of data to protect against hardware failures. Regulatory compliance with HIPAA and FINRA guidelines provide assurance to financial services and health care organizations. Adherence to the EU Safe Harbor Framework enables Egnyte to address online storage needs for European customers. More on security & priivacy »
Integrates with Active Directory, Google Docs, Outlook and more
Egnyte integrates with existing tools, such as Active Directory and OpenLDAP, saving time in creating and managing users. Egnyte can also integrate with the company’s mail server, providing a more customized appearance to all notifications and messages sent from the Egnyte online file server. Users can utilize integrations with Outlook, Google Docs, Salesforce.com, and QuickOffice. More about integrations with Egnyte »
Whether sharing files with clients or internally, many organizations customize the user interface to reinforce their corporate identity. Egnyte provides a rich set of capabilities for custom branding. Uploading logos and changing colors can customize the look and feel of the interface. Further, the URL can also be customized to link it easily to corporate domains. More about branding & customization »