Secure File Sharing

Share files from any device with your co-workers, customers, and partners

Safely sharing files with customers, suppliers and partners can be challenging for many companies. Egnyte online file sharing combines the ease of use and flexibility both employees and partners want along with the security, visibility, and control IT needs.

Share files and collaborate with business partners

Secure, easy collaboration – Mitchell, a marketing manager from a high tech company, needs feedback from business partners on a marketing campaign. He needs to be able to securely access and share the files from his smartphone, tablet or laptop computer. Using Egnyte, Mitchell is able to share the campaign documents with the business partners via a secure email link. He configures the link so that the partners can access, view and download the files from various devices.

1Mitchell hovers his cursor over the file, and clicks on the “Share” button.

2The “Share Link” window appears, and Mitchell clicks on “Change link options”

File sharing privacy options

3Mitchell selects options where partners can view and download the file.

Sharing file links via email

4Mitchell enters the name of each recipient. He selects “Send” to send the email.

Collect important information using upload links

Seamlessly collect and organize information – Mitchell wants to receive RFPs from vendors in a secure, well-organized file folder. Collecting RFPs via email or fax can put information at risk.

Mitchell uses the Egnyte Upload Link feature to request the RFPs. As each vendor uploads their file, the files are organized into secure separate per vendor folders. The information in the uploaded files remains confidential, as the vendors are not able to see what others have uploaded.

Request file sharing from others

1Mitchell selects the “Share” dropdown menu and then selects “Request Files from Others”. The “Upload Link” window appears.

File sharing folders

2He selects “Create separate folder for files received from each person”, and then types in the names of each recipient.

Upload shared files

3He sends the email to the vendors. And he will receive an email notification each time a vendor uploads a file.

Share files from a mobile device

Collaborate at anytime, from anywhere – As the foreman for a construction company, Jane travels from site to site, and must be able to collaborate when she’s on the go. Jane travels with a mobile phone and a tablet. With the Egnyte mobile app, she is able to access her shared company files, in the cloud and on premises regardless of where they are physically stored. Jane is able to securely access, edit, and share files or folders from iOS, Android, or Windows Mobile devices.

Mobile file sharing app

1To share a file, Jane taps the file icon, and a menu appears on the right side of the screen.

Share documents on mobile device

2She selects “Share”, and the Share file screen appears.

How to share files on mobile

3Jane can configure how and to whom she will send the file.

File sharing with link expiry dates

4Using Link options, she can set the link to expire on a specific date or after a number of clicks.

Securely share confidential files

Keep sensitive files secure – Eva, a CFO of a high-tech company, is out of the office. Using Egnyte Storage Connect, Eva is able to remotely access, edit, and share on-premises confidential documents using password protected links. Neither the file nor its meta data ever goes through the cloud.

Secure document file sharing

1Eva gains access to the on-premises document by clicking on the file shares dropdown menu.

Sharing financial files

2She clicks the Sales Figures folder, to see its contents, and selects a file for editing.

Secure link file sharing

3Once the edits are complete, Eva selects “Share” to generate a link.

Secure file sharing with passwords

4The link is configured with an access password, expiration, and notification when clicked.

Secure file sharing over email

5Eva selects “Email Link” to generate the link and send a secure email.

Maintain visibility and control over shared files

Always know what’s happening with company files – As an IT admin, Susan creates a secure, flexible, and scalable environment while having more visibility and control over how employees access and share files.

Using Egnyte Smart Reporting & Auditing, Susan is able to optimize policies and procedures around company security requirements, and gain insights into usage patterns using system-wide analytics.

File sharing settings

1Susan chooses “Settings” from the top bar dropdown menu, and selects the “Configuration” tab.

File sharing with passwords

2 She can set password requirements for users, defaults for link sharing, link passwords, link expiration, and much more.

File sharing reports

3Susan then selects the “Reports” tab, where she can view user activity, storage and device information in real-time.

Get Started
Egnyte named a LEADER in the Gartner EFSS Magic Quadrant See Report