Centralized Administration
Manage User Accounts, Access Rights and Folder Permissions
Egnyte HybridCloud provides numerous powerful administrative features to help businesses implement and manage user accounts to ensure the safety of their data. Administrators can create accounts for their employees and business partners (customers, suppliers, etc.), manage access rights and create shared folders to enable collaboration between users.
Two Types of Users: Power Users & Standard Users
Egnyte provides two distinct class of users: Power Users and Standard Users. Power Users are typically employees of the company and, as such, have access to the full range of features offered by Egnyte. Power Users can access Egnyte Cloud File Server using a web browser or via a mapped drive on their computer.
For fast local access and offline access to files, Power Users can install Personal Local Cloud which provides a local copy of their business files. Personal Local Cloud synchronizes local file changes with files on Egnyte Cloud File Server.
| Power Users | Standard Users | |
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| Web Access Upload and download files from Egnyte folders using a Web browser |
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| Desktop Access Access Egnyte as a mapped drive on the user's desktop ("My Computer" in Windows, "Finder" on Mac) |
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| Mobile Access Access files using mobile devices with native apps (iPad, iPhone, Android) and web browser. |
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| File Backup Protect users’ computers via continuous backup. Instantly access backed up data from the web |
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| Personal Local Cloud A local copy of business files on your computer for fast local access |
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| Office Local Cloud / Enterprise Local Cloud Synchronize files between Egnyte Cloud File Server and local storage. |
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Egnyte also allows employees to easily collaborate with business partners by providing a second type of user - Standard Users. Standard Users can access select files using a browser, but do not have the ability to map a drive to the Cloud File Server nor can they use Personal Local Cloud like Power Users.
Administrative Controls
Administrators can create user accounts, modify passwords and deactivate user accounts as needed (e.g. when an employee leaves the company). Administrators can also assign and revoke permissions on folders.
Egnyte also lets administrators bring together Power Users and Standard Users into Groups. Administrators can establish groups based on project or department and use folder permissions to quickly and easily build out access rights for large collaborative efforts.
Egnyte provides several administrative controls to establish policies and administer users on the Cloud File Server.
- File Version Policy
- Set up how many versions of files are stored in the cloud. Older versions will be automatically moved to trash.
- Trash Retention Policy
- Egnyte holds all deleted files in a Trash folder from which they can be restored by the administrator. Administrators can decide how long files are retained in a trash folder before they are permanently deleted.
- Users & Groups
- Specify whether Power Users can view other users in the system or can create additional Standard Users.
- Link Controls
- Control which types of users can create links to files and folders, as well as define the default expiration policy of those links.
- Shared Folder Notifications
- As new files are added or as existing files change, Egnyte automatically notifies each user that has access to those files. Administrators can control who receives the notifications, as well as the frequency at which these notifications are sent out.
Administrative Reports & Audits
To help businesses understand usage and administer the Cloud File Server efficiently, Egnyte provides a rich set of reports including detailed access permissions and audit reports.* The access permissions report shows folder access privileges assigned to users, and the audit report function generates and exports a complete audit trail of activities within the Cloud File Server. Administrators may filter the audit reports using one or more criteria: date, activity type, user, file and folder. The Audit report is only available to selected plans. Please review the Optional Features and Services information for further details.
Active Directory & LDAP Integration
Egnyte supports full LDAP and Active Directory integration.* Cloud File Server integrates with and imports users from the company’s existing directory service, thereby simplifying user management and helping maintain a central source for defining and managing users. The centralized authentication, enabled through this integration, allows the IT department to enforce sophisticated security and password policies. Directory service integration is available only to selected plans. Please review the Optional Features and Services information for further details.
